employkids.

Privacy Policy

Last updated: January 21, 2026

1. Introduction

This Privacy Policy explains how employkids ("we," "our," or "us") collects, uses, discloses, and protects your information when you use our website and services (collectively, the "Service").

We are committed to protecting your privacy and handling your data responsibly. Please read this Privacy Policy carefully. By using the Service, you consent to the practices described in this Privacy Policy.

2. Information We Collect

2.1 Information You Provide

We collect information you voluntarily provide when using the Service, including:

  • Account Information: Name, email address, and password (if using email/password authentication)
  • Profile Information: Your address, phone number, and business information (if applicable)
  • Children's Information: First names and dates of birth of your children (entered by you as the parent/guardian)
  • Work Records: Tasks performed, hours worked, dates, compensation rates, and payment records
  • Electronic Signatures: Digital signatures on employment agreements
  • Payment Information: Payment method details processed through our payment processor (Stripe)
  • Communications: Messages you send to us for support or inquiries

2.2 Sensitive Information

Social Security Numbers (SSNs) and Employer Identification Numbers (EINs): We collect SSNs and EINs that you voluntarily provide for the purpose of generating tax worksheets and documentation. This information is:

  • Encrypted at rest using AES-256-GCM encryption
  • Masked in the user interface — only the last 4 digits are displayed
  • Never shared with third parties except as required by law
  • Only used to generate your tax documents

2.3 Automatically Collected Information

When you access the Service, we automatically collect:

  • Device Information: Browser type, operating system, device type
  • Log Data: IP address, access times, pages viewed, referring URL
  • Usage Data: Features used, actions taken, time spent on pages
  • Cookies: Small data files stored on your device (see Section 9)

3. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve the Service
  • Create your account and authenticate your identity
  • Generate employment agreements, tax worksheets, and other documents
  • Process payments and manage your subscription
  • Send transactional emails (welcome emails, payment receipts, important updates)
  • Respond to your support requests and inquiries
  • Monitor and analyze usage patterns to improve the Service
  • Detect and prevent fraud, abuse, and security issues
  • Comply with legal obligations

We do not use your information for targeted advertising or sell your data to advertisers.

4. Information Sharing

We do not sell your personal information. We may share your information only in the following limited circumstances:

4.1 Service Providers

We use trusted third-party services to operate the Service:

  • Supabase: Database hosting and user authentication
  • Stripe: Payment processing (Stripe receives payment information directly; we do not store full credit card numbers)
  • Resend: Transactional email delivery
  • Google Analytics: Website analytics and usage tracking
  • Sentry: Error monitoring and debugging
  • Browserless: PDF document generation
  • Vercel: Website hosting

These providers only receive information necessary to perform their services and are contractually obligated to protect your data.

4.2 Legal Requirements

We may disclose your information if required to do so by law or in response to:

  • Valid legal process (subpoena, court order, or government request)
  • Protect our rights, property, or safety
  • Investigate potential violations of our Terms of Service
  • Prevent fraud or other illegal activities

4.3 Business Transfers

If employkids is acquired, merged, or sells substantially all of its assets, your information may be transferred as part of that transaction. We will notify you via email or prominent notice on our website before your information is transferred and becomes subject to a different privacy policy.

4.4 With Your Consent

We may share your information with your explicit consent.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

  • Encryption in transit (TLS/HTTPS) and at rest
  • AES-256-GCM encryption for sensitive data (SSNs, EINs)
  • Row Level Security (RLS) in our database to ensure users only access their own data
  • Regular security reviews and updates
  • Secure authentication through industry-standard providers

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

Data Breach Notification

In the event of a data breach that affects your personal information, we will notify affected users within 72 hours of discovering the breach, as required by applicable law. Notification will be sent via email and/or prominent notice on our website.

6. Data Retention

We retain your personal information for as long as:

  • Your account is active
  • Needed to provide the Service to you
  • Required by law (e.g., tax records)
  • Necessary for legitimate business purposes

Tax Records: We recommend retaining tax-related documentation for at least 7 years in accordance with IRS guidelines. Your data will remain available in your account for this purpose as long as you maintain an active subscription.

After Account Deletion: If you delete your account, we will delete or anonymize your personal information within 30 days, except where we are required to retain it by law or for legitimate business purposes (such as resolving disputes or enforcing our agreements).

7. Your Privacy Rights

7.1 All Users

Regardless of your location, you have the right to:

  • Access: Request a copy of the personal information we hold about you
  • Correction: Request that we correct inaccurate or incomplete information
  • Deletion: Request that we delete your personal information
  • Data Portability: Request your data in a portable format
  • Withdraw Consent: Withdraw consent for processing where consent is the legal basis

To exercise these rights, contact us at hello@employkids.com. We will respond to your request within 30 days.

7.2 California Residents (CCPA/CPRA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):

  • Right to Know: You may request information about the categories and specific pieces of personal information we have collected about you, the sources of that information, our purposes for collecting it, and the categories of third parties with whom we share it.
  • Right to Delete: You may request that we delete personal information we have collected from you, subject to certain exceptions.
  • Right to Correct: You may request that we correct inaccurate personal information.
  • Right to Opt-Out of Sale/Sharing: We do not sell your personal information and do not share it for cross-context behavioral advertising.
  • Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights.

Categories of Personal Information Collected:

  • Identifiers (name, email, IP address)
  • Customer records (address, phone number, payment information)
  • Protected classification characteristics (children's dates of birth)
  • Commercial information (subscription history, transaction records)
  • Internet activity (usage data, browsing history on our site)
  • Sensitive personal information (SSN, collected with your consent for tax documentation purposes only)

Do Not Sell or Share My Personal Information: We do not sell personal information as defined by the CCPA/CPRA. We do not share personal information for cross-context behavioral advertising.

To exercise your California privacy rights, contact us at hello@employkids.com.

8. Children's Privacy

The Service is designed to help parents document their children's employment, but the Service itself is intended for use by adults (parents/guardians) who are at least 18 years old.

COPPA Compliance: We do not knowingly collect personal information directly from children under 13. Parents enter information about their children on their behalf. The children's information we collect (first name and date of birth) is provided by the parent for the specific purpose of creating employment documentation.

We do not:

  • Allow children to create accounts
  • Collect information directly from children
  • Share children's information with third parties for marketing purposes

If you believe we have inadvertently collected information from a child without proper parental consent, please contact us immediately at hello@employkids.com, and we will delete it.

9. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Essential Cookies: Enable core functionality like authentication and security
  • Analytics Cookies: Understand how visitors use our site (Google Analytics)
  • Preference Cookies: Remember your settings and preferences

Google Analytics: We use Google Analytics to analyze website traffic. Google Analytics uses cookies to collect anonymous usage data. You can opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on.

Managing Cookies: Most browsers allow you to control cookies through their settings. However, disabling cookies may affect the functionality of the Service.

10. Third-Party Links

The Service may contain links to third-party websites or services that are not operated by us. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any information.

11. International Data Transfers

Our Service is hosted in the United States. If you access the Service from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located. By using the Service, you consent to this transfer.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you by email or by posting a prominent notice on the Service at least 30 days before the changes take effect.

We encourage you to review this Privacy Policy periodically. The "Last updated" date at the top indicates when this policy was last revised.

13. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at:

employkids
Email: hello@employkids.com

For privacy-related requests (access, deletion, correction), please email hello@employkids.com with the subject line "Privacy Request."